Nowadays, working remotely is quite common. Due to COVID-19, many companies are operating remotely to ensure the safety of their employees. But some companies are finding it very difficult to maintain the high productivity level of their employees. Fortunately, some latest technology tools can make the process of managing a distributed team quite simple and easy.
Here, in this article, we will discuss various challenges faced by the business while managing distributed team and how to overcome them:
We all know that optimum communication is very important for the growth of the business. When teams start working remotely, then forming a good communication link is the biggest barrier. The best way to overcome this problem is to create a dedicated place for communication between employees.
Various tools can help in fostering communication between distant employees such as Slack, Skype, Hangout, etc. The growth in technology has led to the invention of various tools and software.
- Tracking Productivity
The productivity of employees plays an imperative role in achieving the business objectives. When an employee works remotely, then it is very difficult to determine whether your employees are working efficiently or they are underutilized. It is very difficult to find the answer to these questions.
If the team manager wants to know the productivity of every employee, then it is important to keep track of their working efficiency of employees. We recommend you set the metrics for each employee to tell him/her how much work is expected from them each day.
You should create the KPI metrics to determine the productivity level of each employee. It is very important to ensure that there are clear expectations in place. It will help in tracking the productivity of the employees and encourage them to work efficiently.
- Company Culture
It takes a lot of time to create a professional culture in the company. It involves hiring the right workforce and encouraging healthy communication links. Maintaining professional company culture is easy when your entire team is working at one place- the office. But it becomes really difficult to maintain the company culture when team members are working remotely.
To maintain a healthy company culture with a distributed team, you need to make a plan and implement it wisely. It is important to incorporate fun activities in your team while working remotely to create a light and interactive virtual environment. You can organize games on chat groups, games on video calls, and many more.
- Scheduling Difficulties
The biggest challenge in globally distributed teams is scheduling phone calls or video call meetings due to time differences. To overcome this problem, the team managers have to find the right time that suits everyone in your team. After finding a suitable time, it is important to inform your employees in advance so that no one misses this meeting.
- Creating Trust
When the employees work remotely, then it is very difficult to generate trust among team members and managers. Usually, managers are worried about one thing that their team members are not completing the assigned tasks.
On the other hand, employees are afraid of one thing that they will not get paid at the right time.
The best way to maintain trust is to maintain transparency in policies, especially when working remotely.
There should be transparent working hours, pay rate, payment timeline, and timely status updates. When it comes to expectations, then you should be honest with the workload you expect from the employees.
- One-On-One Meetings
It is very important to schedule One-on-one meetings for increasing the morale of the employees. Though it is difficult to schedule a one-on-one meeting with the team members working remotely, managers should put in efforts to make it happen.
It will help in making workers feel valued and also provides an opportunity for employees to get feedback on performance. If you fail to schedule these meetings regularly, then the remote workers will feel lonely or out of touch. They will not know how they are performing and how well they are contributing to the growth of the company.
- Knowing Team Members Personally
When people work in a team, then the best thing is that they know each other personally. It is very difficult to do while working remotely. In a distributed team, all employees live in different regions and they hardly interact with each other.
The best way to bring together the team members who are working remotely is to organize a get-together with team members. These kinds of annual meetings will help in fostering interaction among employees.
These are few challenges faced by the businesses while managing distributed teams. Though it is different to handle remotely working employees, it can be quite beneficial for the growth of the company.